How to Manage Mailing Lists in Odoo 16 Website App

Mailing List and Moderations Rules happen to be very interesting features of Odoo 16 installation as these special Odoo 16 features help organizations benchmark their standards as regards effective communication. This quick guide aims to reveal the entire process of setting up a customized mailing list incorporating the unique moderation rules in the desired way.

All about Odoo 16 Mailing List feature

Mailing List in Odoo 16: A Look at its Several Enabling Features

You can manage mailing lists in Odoo 16 website app in a number of ways. The following options reveal the wide spectrum of possibilities regarding the optimization of mailing lists in Odoo 16.

• You can assign a specific name to the mailing list to promptly list out the names of recipients collectively.
• Adding descriptions, different settings, and subscription preferences can refine the mailing list.
• Enabling access limitations and setting different privacy settings can help organizations garner the best from available Odoo 16 mailing resources.
• Managing subscriptions and importing the existing contact list allow prompt communication.

Setting the Mailing List Feature in The Desired Way

Step 1 - Click on the “Mailing List Groups Menu” by accessing the “Mail Groups” window.

Step 2 - Navigate the attributes of each “Mail Group” configured earlier which are reflected in “Kanban View”. This may include “group's name”, “membership breakdown”, and “JOIN/LEAVE button” options in general.  

Step 3 - Add a new record by clicking on the “New” button followed by adding descriptions in the relevant fields.

Step 4 - Continue assigning or choosing responsible users coupled with enabling or deactivating the “Moderate Group Area”.

Step 5 - Under the “Privacy” tab set the privacy policy either for all users or for members only.

Step 6 - The “Join and Send Guidelines” option can also be activated from the upper left corner of the Mailing List window.   

Moderation Rules in Odoo 16

Moderation Rules Making the Mailing List Option More Effective

Moderation Rules is a value-adding feature that empowers organizations tackle unwanted phishing emails. Organizations may effectively use this impeccable Moderation Rule Odoo 16 feature to control the flow of emails along with blocking suspicious emails that may be governed by some malicious activity.   

Here is How Moderation Rules are Set in Odoo 16 Installation

Step 1 - Begin by launching the Odoo application and look for the “Configuration” tab.

Step 2 - Click on the “Configuration” tab followed by going to the “Mailing Lists” section.

Step 3 - Now click on the “Moderation Rules” option and set your own moderation rules.

A Few Things That are Facilitated By the Moderation Rule Feature

• You can specify the mail groups with their mailing addresses which can be tagged as "Always Allowed".
• Similarly, you can impose a complete ban on any given mail group by activating the “Permanent Ban” status.  
• You can also add a new rule by pressing the “New” button followed by setting the desired rule-based criteria.